Rights & licenses in DAM
Know the rights.
Plan the next use.
Which conditions apply to an image? Where is the supporting document? AdmiralCloud connects media with usage rights, license periods and documents so your team can check the conditions before use.
The images show a fictional agency campaign for a ceramics workshop, not real agreements or a product interface.
Associate records
Keep the conditions with the asset.
Store information about the creator, permitted uses, restrictions and license periods. Linked documents make the basis for a use easier to find, rather than leaving it in separate folders.
These may include model releases, property releases, assignments of rights or stock photo agreements. Linking a document records that basis; it does not replace checking the agreement itself.
Link model releases and contract documentsCheck the intended use
Do the rights cover your plans?
License labels provide orientation. The recorded conditions remain decisive, such as the intended purpose, usage period or restrictions on particular channels.
You can assign colors to license templates. They are visual aids, not a universal traffic-light system proving that a use is legally permitted. Technical access permissions are also distinct from image usage rights.
Handle expiry
Track the dates. Stop delivery.
Notifications before and at expiry help your team keep track of expiring licenses. They can then decide whether to extend the rights or choose a different image.
The process can be configured. When a license expires, all delivery of the affected asset through AdmiralCloud is automatically taken offline.
Before expiry
Receive a notification and review the next use.
At expiry
All delivery through AdmiralCloud is automatically taken offline.
Outside AdmiralCloud
Handle previously exported or separately published copies independently. They are not recalled by this process.
Respond to withdrawal
Unpublish deliberately, with one click.
If consent is withdrawn, review the associated records and affected media. You then manually end publication with a single click through depublishing.
That publishing decision stays in your hands. Optional facial recognition can help find further media of the person for review; it does not guarantee complete or error-free identification.
Explore ways to search your DAMOffline does not mean deleted.
Depublishing ends a publication. License expiry, restrictions on use, archiving and deletion are different processes. Checking the applicable rights remains part of your media workflow.
Manage license information day to day.
Templates and associated information support recurring tasks in your DAM.
Label licenses
Small colored flags show the assigned license on each asset’s media container in the overview.
Assign templates directly
Choose an existing license template and assign it to the asset.
Manage templates
Administrators can create license templates and assign colors to them.
Record conditions
Store usage types, rights, restrictions, licensors and licensees, along with warning notes.
Add language versions
Use the language tabs to add translations of the license fields.
Follow expiry by email
An email notification can inform you when the license expires.
The specific agreement matters.
Royalty-free and rights-managed licenses describe different licensing models. The agreement defines the permitted uses, restrictions and license period; the name of the licensing model alone does not.
How does your rights workflow work?
Discuss how supporting documents, usage periods and depublishing fit your media workflow in a live demo.